Company Address Change Procedure

Procedures for changing company address is one of the important procedures in the operation of businesses in Vietnam. This procedure not only involves updating information on the Business Registration Certificate but also affects tax obligations, social insurance and transactions with partners. Below are detailed instructions on the process, documents and necessary notes when carrying out procedures to change company address.

1. Legal basis

Theo stipulated in Article 30 of the Enterprise Law 2020 and Article 47 of Decree 01/2021/ND-CP, enterprises are obliged to register changes to the content of the Business Registration Certificate, including the head office address, within 10 days from the date of change. 

2. Classify cases of change of address

• Change of address within the same district/district
• Does not change the tax management authority.
• Simple procedure, no need to finalize taxes.
• Change address to another district/province/city
• Change the tax administration.
• Must carry out tax finalization procedures at the old tax office before registering for change of address. 

3. Documents on change of head office address

3.1. In case of change within the same district/district

• Notice of change in business registration content (Form II-1).
• Decision and meeting minutes (if any) of the owner or the Board of Members/Board of Directors on the change of address.
• Power of attorney (if the applicant is not a legal representative).
• Copy of the applicant’s identification documents.

3.2. In case of changing to another district/province/city

In addition to the above documents, it is necessary to add:

• Tax registration information adjustment declaration (Form 08-MST).
• Notice of tax finalization of the tax authority where the former head office is located.

Sequence of execution

4.1. Changes within the same district

• Prepare dossiers according to regulations.
• Submit the dossier at the Business Registration Office where the enterprise is headquartered or through the National Business Registration Portal.
• Receive a new Business Registration Certificate within 3 working days of receiving a complete and valid dossier.

4.2. Change to another district or province/city

• Carry out tax closing procedures at the tax office where the former head office is located.
• Prepare the dossier and submit it at the Business Registration Office where the new headquarters is located.
• Receive a new Business Registration Certificate within 3 working days of receiving a complete and valid dossier.

5. Things to do after changing address

• Update the information on the e-invoice: Submit form 01/ĐKTĐ-HĐĐT to update the new address with the tax authority.
• Notify the Social Insurance Agency: Notify about the change of head office address.
• Update information with the bank: Change the address on the company’s bank records.
• Notify customers and partners: Notify the change of address to ensure uninterrupted communication and transactions.
• Update company sign: Change the address on the sign at the new headquarters. 

Important Note

• Company seal: If the seal has address information, the enterprise needs to engrave the new seal when changing the address to another district.
• Sublicenses: If the business has sublicenses (for example, conditional industry business licenses), the procedure for adjusting the information on these permits should be carried out.
• Notification period: Failure to promptly notify of the change of address may result in violation and sanctioned in accordance with the law.

Changing the head office address is an important procedure, requiring businesses to comply with legal regulations to ensure legality and avoid legal risks. Enterprises need to prepare all dossiers, comply with the prescribed order and time limit for the change process to take place smoothly. In addition, updating information with relevant agencies and partners is also an indispensable step to ensure uninterrupted business operations. 
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