E-invoice registration is a mandatory procedure for enterprises in the process of digital conversion and comply with the law on document receipt. Registration of the right process not only helps the business save time and cost, but also improve management efficiency and financing.
Come along with Navi to learn about the profile, registration procedure Cheap electronic receipt invoice In the article below!
1. what do you need for e-invoice registration procedure?
To make the conversion to a legit and fast e-invoice, the business should prepare all records and comply with the registration process. Thorough preparation will help businesses minimize errors and save time.
1.1 conditions for using e-receipt
What prepare do you need before e-invoice registration?
Electronic invoices can be considered one of the first essential elements that businesses need to implement when starting their operations. To ensure a smooth process of registering for and using electronic invoices, businesses must meet the following requirements:
► Valid number signature
Business should register and use digital signature in line with law.
Note: the digital signature must be valid at the time of your e-invoice issuance record.
Digital signature is used to signed invoices, submitting tax declaration and other electronic methods with tax authorities.
► Stable Internet connection
Business Computer system need to ensure continuous Internet connection to service:
Electronic invoice declaration, issuance
Retrieve, search, and store invoices
Send the invoice data to the tax agency as per regulation
► Electronic invoice storage system
Enterprises must build a storage system that meets:
Minimum 10 years of storage.
Traceability, backup, anti-modification, data loss
Or select suppliers with strong security infrastructure, acknowledged by the General Department of tax.
► Human resources training on board software
The business should training payment, the seller is master how to:
Create, sign, and send electronic invoices.
Error handling, issuing adjustment/replacement invoices
Report, look up invoice when required
The priority is to choose software suppliers with 24/7 technical support team for advices and troubleshooting.
► Electronic receipt integrated software
+ If you have sales, ERP or accounting software, you should choose an electronic invoicing software that can be integrated.
+ Integration helps:
* Synchronization of sales data – invoices – accounting books
* Save time and reduce manual errors
+ However, according to the actual implementation in some localities, the tax authorities do not require newly established enterprises to have accounting/sales software from the beginning. Therefore, businesses should discuss in advance with the direct management tax authority for appropriate guidance.
The full preparation of infrastructure and resources before registering e-invoices not only helps businesses comply with the law but also creates a solid foundation for effective and professional financial and accounting management from the first days of operation.
1.2 Electronic invoice registration dossiers
After fully meeting the requirements to register the use of e-invoices, the enterprise needs to prepare the registration dossier as prescribed.
A dossier of notice of electronic invoice issuance includes:
– Announcement of e-invoice issuance.
– Decision on application of electronic invoices.
– E-invoice form (provided by the e-invoice software provider).
Important note:
– The decision to use invoices, Notice of issuance of electronic invoices and Invoice Templates must be scanned and aggregated into a single file in Word format (.doc).
– Enterprises need to register to use the USB Token digital signature to ensure the legality when issuing invoices.
2. Table of e-invoice service fees at Navi Accounting
Cung cấp bởi EasyInvoice
| STT | PLAN | QTY OF CONTRACTS/PACKAGE | UNIT PRICE | INITIAL INITIATION FEE | TỔNG PHÍ THANH TOÁN |
| 1 | Smart 300 | 300 | 460.000 | 500.000 | 960.000 |
|---|---|---|---|---|---|
| 2 | Smart 500 | 500 | 650.000 | 500.000 | 1.150.000 |
| 3 | Smart 1000 | 1000 | 1.100.000 | 500.000 | 1.600.000 |
| 4 | Smart 3000 | 3000 | 1.600.000 | 500.000 | 2.100.000 |
| 5 | Smart 5000 | 5000 | 3.200.000 | Free | 3.200.000 |
| 6 | Smart 10.000 | 10.000 | 5.700.000 | Free | 5.700.000 |
| 7 | Over 10,000 | Contact us directly for a deal | |||
3. Electronic invoice registration procedures
According to the provisions of Articles 13 and 15 of Decree 123/2020/ND-CP, the procedures for registration of electronic invoices for business households and business individuals shall be carried out in the following order:
► Step 1: Declare and submit the declaration of registration for using electronic invoices
+ Declaration form: 01/ĐKTĐ-HĐĐT (Appendix IA – Decree 123)
go5i8jr41nj7fkn7xxem https://hoadondientu.gdt.gov.vn
+ Detailed instructions on how to fill in the e-invoice registration form
* Fill in taxpayer information:
** Taxpayer name, tax ID number
** Regulatory tax authorities
** Contact person, address, phone, email
* Select the form of invoice used:
** Invoice with tax authority code
** Or invoice without tax authority code (if eligible)
* Select e-invoice service fee payment method with code:
** Paid
** Non-payment (applicable to some priority beneficiaries)
* Select method of transferring invoice data to tax authorities:
** Trực tiếp qua phần mềm
** Qua tổ chức trung gian
* Select the type of invoice to use:
** VAT invoice
** Sales Invoice
** Invoice for sale of public assets
** National Reserve Sales Invoice
** Other types of invoices and vouchers as prescribed
* Declaration of digital certificate (digital signature)
Fill in the list of digital signatures in use
* Invoicing proxy registration (if any)
* Sign and date on the declaration
► Step 2: Receipt of confirmation notice from tax authorities
After sending the registration dossier, the General Department of Taxation will send a notice of receipt of the declaration to the email address registered with the tax authority.
► Step 3: fvmoafw63ejed7jxb5kx
+ Within 1 working day, the tax authority will respond to the registration results through the form: 01/TB-DKDT – Notice of acceptance or refusal to register e-invoices (Appendix IB – Decree 123)
+ In case of approval: Business households are officially allowed to use electronic invoices in accordance with Decree 123.
+ In case of refusal: It is necessary to adjust or supplement the dossier at the request of the tax authority, then resubmit it for approval.
– Important note
* From the time of approval for e-invoice registration:
* Must stop using electronic invoices according to the old regulations
* Unused paper invoices but previously issued notices must be destroyed according to the provisions of Article 27 of Decree 123
* Enterprises and business households do not need to notify the issuance of invoices, denominations and quantities of invoices to tax authorities as before.
* The procedures for registering electronic invoices in 2025 have been significantly simplified, making it easy for business households to implement on the electronic platform without announcing the issuance as before.
* If you are a business household or a business individual who is preparing to deploy electronic invoices, do not forget:
** Preparation of digital signature
** Internet connection available
** And choose a reputable e-invoice software provider to ensure the best integration – storage – support.
4. Time limit for processing electronic invoice registration dossiers
– Within one working day of receiving the dossier, the tax authority will send an electronic notice through the e-invoice service provider or directly to the enterprise or business household, notifying the acceptance or rejection of the registration.
– In case an enterprise or business household registers to transfer e-invoice data directly to the tax authority (as prescribed in Point b1, Clause 3, Article 22 – Decree 123/2020/ND-CP) and is approved by the tax authority, but has not yet coordinated with the General Department of Taxation to establish technical infrastructure, test data connection and transmission, it is necessary to take the following steps:
+ Within 05 working days after receiving the notice from the tax office, enterprises and business households must complete the technical infrastructure and notify the General Department of Taxation to coordinate the connection. This connection process takes place within 10 working days from the time the General Department of Taxation receives the request from the business.
– If the connection and data transmission test is successful, enterprises and business households will send e-invoice data directly to the tax office as prescribed in Article 22 – Decree 123/2020/ND-CP.
+ In case after 05 working days, the enterprise or business household fails to notify for connection coordination or the test results do not meet the requirements, the enterprise must change the form of registration for use of electronic invoices. At that time, enterprises need to re-register according to Form No. 01/ĐKTĐ-HĐĐT (Declaration of registration/change of information on use of electronic invoices) in Appendix IA – Decree 123/2020/ND-CP and transfer data through an intermediary unit with the function of connecting, transmitting and storing electronic invoice data with tax authorities.
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What businesses need to do when tax authorities accept registration to use electronic invoices
5. What should enterprises do when tax authorities accept the registration of cheap electronic invoices?
The work to be done when the tax authority accepts the registration of e-invoices is an important step to help businesses officially apply e-invoices in the business process. After receiving approval from the tax authorities, businesses need to take steps such as installing software, creating and issuing invoices in accordance with regulations.
► After the tax authority approves the registration, enterprises and business households must:
+ Stop using electronic invoices that have been notified of issuance according to previous regulations.
+ Destroy paper invoices that have been issued but not yet used (if any). The destruction process and procedures shall comply with Article 27 of Decree 123/2020/ND-CP.
► For enterprises and business households using electronic invoices with the code of the tax agency without paying service fees, the following steps should be taken:
+ The tax authority will conduct monthly audits.
+ Switch to using e-invoices with the code of the tax authority through the e-invoice service provider, according to the notice from the tax authority.
+ Update information when there are changes related to the use of electronic invoices with the code of the tax authority.
Note: For cases of using e-invoices without the code of the tax authority, the direct management tax authority will carry out periodic inspections and notify if the enterprise subject to the transfer uses e-invoices with the code of the tax authority, to register according to the stated instructions.
6. Under what circumstances must business households stop using e-invoices?
– The discontinuation of the use of e-invoices may occur when the business household no longer meets the conditions prescribed by the tax authority. These cases should be well understood to avoid errors in the declaration and use of invoices.
– According to Clause 1, Article 16 – Decree 123/2020/ND-CP, business households need to stop using electronic invoices with codes and electronic invoices without codes of tax authorities in the following cases:
+ Business households have their tax code canceled.
+ Business households are verified and notified by tax authorities not to operate at the registered business address.
+ Business households shall notify the suspension of business to competent state agencies.
+ Business households receiving notices from tax authorities requesting to stop using electronic invoices to enforce tax debts.
+ Business households are found to use electronic invoices to sell smuggled goods, banned goods, counterfeit goods or goods that violate intellectual property rights, and the authorities notify the tax authorities.
+ Business households are detected to make electronic invoices to short sell goods or provide services in order to appropriate the money of organizations and individuals, and the authorities notify the tax authorities.
7. Instructions for registering electronic invoices from cash registers for business households
Since June 1, 2025, the implementation of electronic invoices initiated from cash registers has become mandatory for some groups of business households and individuals with sales and service provision activities directly to consumers, according to the provisions of Decree 70/2025/ND-CP amending Decree 123/2020/ND-CP.
7.1. Who is required to use electronic invoices from the cash register?
Business households and business individuals must use electronic invoices generated from cash registers if they fall into at least one of the following cases:
– Contract revenue is over 1 billion VND/year
– Using cash registers in sales activities or providing services
– Having a scale that reaches the threshold of micro-enterprises, paying tax according to the declaration method, including:
+ Annual revenue does not exceed VND 3 billion (for trade – service)
+ Labor must not exceed 10 people
Typical fields of application: Dining, retail, mini supermarket, spa – aesthetics, fashion, pharmacy, phone – electronics, gym…
7.2. Application process for using electronic invoices from the cash register
► Step 1: Determine eligibility
First, business households need to check and compare the above conditions to determine if they are required to apply.
► Step 2: Register to use electronic invoices from the cash register
+ Submit Form 01/ĐKTĐ-HĐĐT (Appendix IA – Decree 70/2025/ND-CP) in one of two forms:
* Via an e-invoicing service provider (where you sign up for cash register software)
* Via the portal of the General Department of Taxation: https://hoadondientu.gdt.gov.vn (applicable if free of charge or directly connected to the tax system)
+ Special cases:
Business households that do not have a permanent place of business in Vietnam (such as operating through e-commerce platforms, digital platforms) must also register in this form.
► Step 3: Receive notification from tax authorities
+ The General Department of Taxation will send a Notification of registration receipt (form 01/TB-TNĐT):
+ Via registered email, or
+ On the portal/service account of the organization providing e-invoices
► Step 4: Receive registration results
Within 1 business day, the tax authority will send a Notice of Acceptance or Refusal via the form:
+ Form 01/TB-DKĐT – Notice of the use of electronic invoices from the cash register
+ In case of approval, the business household can start to create and use electronic invoices from cash registers in accordance with regulations.
+ In case of refusal, it is necessary to adjust the information and resubmit the dossier according to the instructions.
– Some important notes
+ No need to announce the issuance of invoices as before
+ Can integrate cash registers with accounting and sales software to automate invoicing
+ Business households should choose a reputable software provider that is connected to the tax authorities to ensure data synchronization and avoid errors.
+ The implementation of electronic invoices from cash registers is an important step in digital transformation and tax transparency control for business households, especially in the retail and service industries.
+ If you are a business household subject to mandatory application from June 1, 2025, please actively register early and prepare technical infrastructure to avoid business interruption.
More info
► Cheap Digital Signature (Token)
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